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City Council - Jun 11 2026
Published: Jun 11, 2026
City Authorizes Contract for Cloud Migration of Tyler Munis ERP System
The City Council authorized the City Manager to execute a contract with Tyler Technologies for hosting and management of the Tyler Munis ERP system, not to exceed $121,548. This contract is a renewal and transitions the system from the city's primary data center to a cloud-first strategy. This move is intended to streamline operations, leverage cloud scalability, reduce reliance on internal hardware, and result in future cost savings, improved security, and reduced staff time for system management. The transition to cloud-based hosting is expected to increase functionality and speed for users, with risks shared and security measures (encryption, multi-factor authentication) maintained. The contract is budgeted in FY28, and approval before the new fiscal year aims to meet a September deployment target.
City Council Cancels Monticello Ave Smart Scale Project Due to Escalating Costs
The City Council approved Resolution 26-10, withdrawing support for and requesting the cancellation of the Monticello Avenue, Richmond Road, and Lafayette Street Smart Scale project. Originally awarded over $6 million in 2017 for a roundabout at this intersection, the project's costs have escalated to over $10.5 million, while VDOT's funding allocation remained at $6.3 million. Staff recommended against proceeding due to the significant cost increase and diminishing community support since the project's inception in 2017. Concerns were also raised about pedestrian safety and the fact that improvements already made to the intersection since 2018, including a green bike lane and wider intersection, have potentially addressed some of the initial safety and traffic flow issues.
City Council Approves Budget Amendments, Including EDA Transfers and Contingency Funding
The City Council adopted Resolution 26-11, amending the city budget for the fiscal year ending June 30th, 2026. The amendments include appropriating $437,500 in fiscal agent fees received from Colonial Williamsburg for bond issuance through the EDA, and transferring these funds to the EDA fund for future use. Additionally, funds from completed Capital Improvement Projects (CIP) with remaining balances will be transferred to the African American Heritage Trail. The resolution also addresses approximately $514,300 of unappropriated revenue in the general fund, which is being placed in contingency as a precautionary measure due to potential overages in utility bills, unexpected repairs, and gas costs. This precautionary measure mirrors a similar request made and not utilized in FY24.
Monthly Financial Report Shows Varied Performance Across Tax Revenues
Ms. Dameron presented the monthly financial statement, highlighting mixed trends across various tax revenues. Sales tax is up 3.7% year-to-date and projected to meet or exceed budget by $150,000-$200,000. Room tax, after adjusting for rate changes and delinquent collections, shows a 2.6% increase and is projected to finish over budget by approximately $300,000. Meals tax, however, shows a 1.5% decrease after adjusting for a rate increase, with a potential shortfall of $300,000-$350,000, though May and June collections could alter this. April collections for both rooms and meals decreased year-over-year. Other revenues discussed include the $2 lodging tax (trending to meet budget), historic sales tax (projected to meet budget), real estate tax (currently 0.7% decrease year-to-date, tracking towards budget), personal property tax (91% of budget, 25.9% increase, likely under budget), business property tax (up 8%, may make budget), and B poll tax (shortfall of $311,000, unlikely to make budget). Utility fund revenues are strong, and expenditures are below budget.
New Police Facility Enhances Staff Well-being and Community Engagement; National Night Out Announced
Chief John Dunn provided an update on the new police facility and upcoming National Night Out. He described the new facility as 'amazing,' 'very, very nice,' and 'very comfortable' for staff, designed for '21st century policing' and fostering closer community engagement. The grand opening last month was well-attended and successful, with weather cooperating. The new facility allows for staff comfort, professional work environments, and synergistic workspaces. National Night Out will be held at the new police building on October 6th at 5 p.m., featuring outdoor activities and tours of the facility for community members to interact with officers and see the space. The community room in the new facility is also available for community groups to use, fostering trust and relationships between law enforcement and the public. Several groups, including the Neighborhood Council of Williamsburg and Virginia State Police, have inquired about or scheduled usage.
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