Sheridan Development News

City Council Reviews and Debates New Special Event Policy

The city council discussed the proposed Special Event Policy, designed to create a consistent and predictable process for both staff and the public, reduce staff time spent on frequently asked questions, and allow for discretion. The policy clarifies when a special event permit is required, generally including any use of city property, impact on traffic, use of public right-of-way, request for city services, inclusion of alcohol, or creation of a public impact. It clarifies that private gatherings without public impact, street closures, or city services are typically not considered special events. New policy elements include requiring a copy of ID for all alcohol permits (excluding liquor license holders), broadening the definition of special events to include walks and 5Ks, revising alcohol allowances in city parks, and providing structure for additional conditions and enforceability. Public notification requirements are shifted from city verification to applicant responsibility with a complaint-based system. The policy details minimum application requirements, including plans for restrooms, waste management, parking, event maps, insurance, and public notifications. It outlines an appeal process for denied permits or conditional approvals. Council members debated the enforcement of deadlines, with some advocating for stricter adherence and automatic denials or fees, while others emphasized the need for discretion to avoid unduly burdening businesses and non-profits, especially when hosts create last-minute situations. The policy aims to protect hosts, the city, and attendees by ensuring liability insurance and responsible event planning. Next steps include sending the draft policy to common applicants for feedback and making it available on the city's website.