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City Council Work MTG 062226

Published: Jun 23, 2026

Transparency And GovernanceOther

City Council Considers Changes to Notary Public Services Amidst Liability Concerns

The city clerk's office is reviewing its notary public services due to a lack of formal training and the potential for unknowingly notarizing documents that should not be handled by city staff. They are considering either creating a specific policy for staff-handled notary acts or discontinuing notary services for the public entirely by removing them from the fee schedule. This review was prompted by training attended by city staff, which highlighted the complexities and potential liabilities associated with notary services. The city currently charges $1 per document for these services, generating minimal revenue (less than $30 annually).

Hiring & ProcurementOther

City Plans Public Shredding Event on Booster Day to Dispose of Documents and Utilize SCORE Funds

The city is proposing to host a city-sponsored shredding event on Booster Day to allow residents to safely dispose of important documents. This event would complement the city's own need to shred approximately 30 boxes of prior election ballots that must be destroyed according to state requirements. By involving the public, the city hopes to utilize county SCORE funds to cover the shredding costs and meet minimum tonnage requirements for the county. The exact cost is yet to be determined, as it depends on demand and billing methods (hours vs. volume).

Zoning And Land UseResidential

Council Debates Look-Back Period and Approval Process for Administrative Lot Splits

The council discussed proposed changes to the city's ordinance regarding administrative lot splits, specifically addressing the 'once only' rule and introducing a look-back period. Staff proposed a five-year look-back period, meaning a parent parcel or resulting lot cannot have been part of a simple lot split within the last five years. This aims to prevent serial lot splits that circumvent the platting process and to preserve historical land use information. Council members debated the length of the look-back period, with suggestions ranging from five to fifteen years, and also discussed the minimum lot size for splits and whether administrative subdivisions should be approved by staff or the city council. A consensus leaned towards a 10-year look-back period and a need to clarify language regarding council approval versus administrative approval, potentially using a consent agenda.

Public SafetyInstitutional

Youth Facility Faces Scrutiny Over Safety Concerns, Licensing Issues, and Financial Default

The council discussed the operational status of a facility serving troubled youth, which is operating under a temporary license for six individuals after its original license was suspended due to safety concerns. The suspension was triggered by the facility's mixing of boys and girls, leading to calls and safety issues. The facility is also in 'default' with its bank, not due to missed payments, but because its state license suspension impacted its loan agreement. The facility is working with the bank to resolve the default and is seeking to increase its capacity from six individuals, pending state approval. The council is concerned about the safety protocols and the facility's adherence to age limitations (10-19 years).

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