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Lebanon City Council Special Meeting

Published: Jun 24, 2026

Community DevelopmentAll

Candidate Filing Period Opens for November Election; New Procedures Detailed

The City Recorder provided information regarding the upcoming candidate filing period for the November election, which includes positions for Mayor and City Council members for Wards 1, 2, and 3. The filing period opens on Wednesday, July 1st, and closes on Friday, July 31st, at 4:00 p.m. Updated Lebanon Municipal Code clarifies candidate filing procedures, including a new requirement for incumbents to file seven days before non-incumbent candidates. Incumbent candidates must file by Wednesday, July 22nd, while non-incumbents have until July 31st. Candidates can file by paying a fee or submitting a petition, with an online portal available for both filing and fee payment. The discussion also touched upon the mayoral term length of two years, its place in the city charter, and the rationale behind staggered terms for council continuity.

Public SafetyOther

Council Discusses E-bike and Scooter Safety Concerns

During the council meeting, concerns were raised regarding the operation of e-bikes and scooters on sidewalks and in traffic. A council member mentioned reports of a child on an e-bike causing disturbances at Columbus Park. Discussions also covered the legal status and safety of electric scooters and e-bikes, particularly regarding speed limits, helmet use, and operation on sidewalks. The city attorney clarified that state statutes prohibit battery-powered devices, including e-scooters and e-bikes, from sidewalks in Oregon, with exceptions for crossing from the roadway to adjacent property. The council acknowledged the need to address potential safety hazards associated with these devices, especially concerning speed and lack of helmets, and noted that existing state laws and potential local regulations could be reviewed.

GrantsInstitutional

City Council Approves $300,000 Match for Library Expansion CDBG Grant Application

The City Council discussed the Lebanon Expansion Community Development Block Grant (CDBG) Application for the library expansion's children's room. The City Manager informed the council that the grant amount might be less than anticipated. The council considered four options for providing matching funds: using funds from the Travel Station property sale, a combination of property sale funds and existing library funds/friends of the library donations, using only library funds, or submitting the application with no local match. Council members debated the preferred option, with discussions focusing on fiscal responsibility, the use of one-time funds for one-time expenditures, and the importance of a strong match for scoring points in the grant application. Ultimately, the council moved to appropriate $300,000 from the sale of the Santiam Travel Station to support the grant application, with the understanding that the exact amount of local match will be determined later in the process and that the final grant acceptance will require council approval.

Budget & FinanceAll

Urban Renewal District Approves Budget Transfer for North Gateway District

The City Council convened as the urban renewal district to discuss and approve Resolution Number 15 for 2026, a transfer of appropriations for the North Gateway Urban Renewal District's 2025-2026 budget. The transfer is intended to cover increased salary costs for an assistant city engineer who was promoted to city engineer, a PERS bond contribution, and contract services related to urban renewal district planning. The finance director explained that the budget initially planned for the assistant engineer's role, but the promotion led to a pay bump requiring an additional $21,000. A $1,579 adjustment is needed for the PERS bond contribution, and $10,000 is for consultant work regarding a potential plan amendment. The total requested transfer is $31,579, to be taken from the improvement line. The council moved to approve the resolution after the city attorney read its title.

Hiring & ProcurementAll

City Council Approves Contract for New ERP System with OpenGov

The City Council authorized the City Manager to sign a contract with OpenGov for a new Enterprise Resource Planning (ERP) system replacement. The selection process involved multiple demos and evaluations by various departments. OpenGov was chosen over the current system, Springbrook, which has been in use for approximately 20 years. Concerns about Springbrook included its legacy desktop solution and slow development of its newer platform, leading to difficulties in reporting and reliance on segregated systems requiring manual intervention. OpenGov was praised for its modernized, integrated solution that will consolidate financial functions, including permitting, back into one system. The council discussed the system's cybersecurity measures, disaster recovery preparedness, and compliance with FedRAMP and SOC 2 standards. Representatives from OpenGov highlighted their cloud-based infrastructure on Amazon AWS and their continuous efforts to maintain security. The contract approval includes authorization for the city manager to sign, signifying the move forward with the ERP system upgrade.

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